Grade a class and release the grades to families
Add assessments and enter scores in the gradebook, calculate term grades, publish them through the school’s approval, and see where students and parents find the released grades on the web and in the app.
This guide follows a class’s grades from the gradebook to the family. A teacher adds assessments, enters scores and calculates term grades, then publishes them. Students and parents see a grade only once it is released.
Who does what
Teachers add assessments, enter scores, calculate term grades and publish them in the gradebook. The school decides how grading works, such as whether teachers may add assessments and which publications need its approval, and approves those requests. Students and parents read the released grades on the web and in the SmartClass app.
Important: A grade reaches students and parents only when it is released: published, approved by the school where approval is needed, and past its publication date and time. Publishing locks score entry, so enter every score first. SmartClass does not notify families when grades are released.
1. Add an assessment and enter scores
- In the Assessment menu, choose Gradebook.
- Choose the Class and the Grading period. The class’s gradebook opens below them.
- Choose Add assessment, enter the Title, choose the Assessment type and choose Save. Under Additional classes you can add the same assessment to up to 19 other classes of the grading period at once.
- In the assessment’s row, open the arrow next to View and choose Enter scores.
- Enter each student’s score out of 100 and choose Save. A notification at the bottom of the screen says Changes saved.
Enter 0 for a score of zero; an empty field holds no score, and emptying a field clears its score. Add assessment is available only when the school lets teachers add assessments, and only until term grades are calculated. When the school has closed grade entry for the grading period, or the grades are published, the page says Grade entry is closed or these grades are locked for publication.
A student who is exempt from the class needs no term grade. In the student’s row of the Students table, open the arrow next to View, choose Manage exemption, tick Mark as exempt and the confirmation, and choose Save. Changing an exemption clears the affected scores.
In the SmartClass app, a teacher can also enter scores: open Classes, choose the class, choose Open gradebook, enter the scores and choose Save scores. Assessments, term grades and publication are on the web.
2. Calculate term grades
- Choose Configure grading.
- Under Grading method, choose Average or Weighted average; a school in Türkiye can also choose MEB primary education (2018). For a weighted average, enter each assessment’s weight under Weight (%); the weights must total 100. Choose Save.
- Choose Calculate grades. Each student’s Term grade appears in the Students table.
A missing score is left out of the average and a zero counts. After you change a score, choose Calculate grades again. Saving the grading method, or choosing Clear calculated grades, removes term grades that are not published; clear them when you need to add another assessment.
3. Publish assessments and term grades
Publish an assessment
- In the assessment’s row, open the arrow next to View and choose Publication.
- Set the Publication date and Publication time, which start at the current time, and choose Save.
The Publication column shows where each assessment stands: Draft, Awaiting approval, Scheduled or Published. When the school requires approval for assessments, the form says School approval is required. This request does not approve or release the grades. and the assessment stays Awaiting approval until the school approves it. Otherwise it is approved at once and shows Scheduled until its date and time, then Published.
Request publication of the term grades
- Choose Request final-grade publication.
- Set the Publication date and Publication time and choose Save.
Term grades always need the school’s approval. Until every assessment is published and approved and every student has a term grade or an exemption, the request is not accepted, and the page shows Every assessment must be approved and every student must have a calculated grade or exemption. at the top. Once it is accepted, the line under the buttons shows Publication as Awaiting approval until the school approves the request, and the gradebook is read only meanwhile. Depending on the school’s settings, you receive a message when the school approves your request or returns it with a reason; a returned request is a draft again.
To change grades after publishing, open the same form again and choose Withdraw publication; withdraw the term grades before an assessment. A request still awaiting approval can always be withdrawn, and an approved publication only when the school allows it.
4. What students and parents see
Students open Assessment → Gradings. The My grades page shows a card for each class with the Term score, the Year score and the Credit; choose the term under Grading term.
Parents open Assessment → Gradings. A parent with more than one child first chooses the child in the student list at the top of the menu. The Grades page shows a card for each class with the Term score, the Letter grade, the Year score, the Credit and the Term scores of every term. When a class name is a link, it opens that class’s Academic grades with its released assessment scores.
- A term score appears once the class’s term grades are released. Until then the card says Not graded.
- At a school with grading terms, the year score appears once every term result of that class is released.
- Where the school shows a grade level as letter grades only, families see the letter and no number.
In the SmartClass app, students open the Grades tab. Parents open More and, under Learner records, choose Grades for the child chosen at the top of the screen.
